1 · Fixed requirements
Mark which fitment details are mandatory and which can be proposed as alternatives. Require the supplier to highlight the changed values and provide the technical sheet for the proposed item.
QUOTE WORKSHEET
AlloyFlow Sourcing tire RFQ checklist
Gather the details a supplier needs to name a tire, state the assumptions and quote a usable delivery basis.
Build the request in order
01 · Read the sidewall
Copy width, aspect ratio, construction, rim diameter and service description into a row for each requested size. Keep the reference product separate from the acceptable alternative so the supplier can identify what the proposal actually includes.
02 · Attach axle and service needs
List the application, load and duty context. The same nominal size may come with multiple service descriptions. For commercial dual applications, specify the configuration and ask for load and inflation guidance that applies to the quoted tire.
03 · Make receiving explicit
Provide unit count and packaging restrictions per destination. State whether the requested date is an arrival date and whether your receiving location requires a delivery appointment. For a split delivery, ask which charges apply to each shipment.
Decisions worth settling before review
2 · Budget basis
Give currency and select per tire or whole order. For a whole-order target, clarify whether to include freight, duties and any receiving charges you expect. Compare two acceptable supplier proposals against that same scope. A lower tire subtotal can leave freight or a minimum quantity unresolved; a higher subtotal may include packaging or delivery support. List exclusions beside each price before ranking them. Premium, mid-range and budget are preferences to discuss, not supplier ratings verified by AlloyFlow.
Who checks what
Fleet or workshop
Confirm intended position, vehicle fitment and service conditions.
Factory respondent
Provide the exact model, written specification, lead time and cost scope. Identify tire section width, aspect ratio, load index, speed rating and applicable rim width, with dimensions in mm or inches as appropriate. If a sample is available, request its price, freight and model identification separately; log its markings against the offer and ask the factory to resolve discrepancies in writing. Availability, timing and application suitability remain unconfirmed until the supplier and buyer review the exact proposal.
Receiving team
Confirm packaging, dock access, shipment labels and the promised receiving window.
Release checklist
3
Confirm a matched specification, the supplier’s quote scope and a workable delivery plan before approval. If the draft has a missing field, request a written response for that field and track it with the revision that will be reviewed.
Open the quote comparison steps for delivered-cost treatment, or send a partially completed brief and flag unknown values.
Share your tire requirement checklist
Send the fitment and quantity rows you have and note the decisions still open.